This offer job is expired.

Traveler Services Manager

Carlson Wagonlit Travel Singapore - Expires on Oct 31, 2013
  • Country
  • Location
  • Job Type
  • Experience
  • Eligibility
  • Indonesia
  • Jakarta
  • Permanent - Full Time
  • 3+ years
  • Expat and local
Function
Sales / Business Development
Job Category
Airlines / Tourism / Travel Services
Salary
Negotiable

Job Description

Main responsibilities & duties include:

Performance Management

  • Provide management and motivation to the TS Operations Team.

  • Ensure a high level of co-operation/communication between teams, among the operations function and with all functions in the organization. (eg, program management, finance, sales and IT).

  • Lead, coach, mentor and empower your direct reports to meet the TS goals

  • Identify training and coaching needs and ensure that direct reports and team members receive relevant training.

  • Manage, motivate and provide direction to direct reports to achieve agreed targets.

  • Maximize team productivity through ongoing reporting, feedback and counseling

  • Goal setting, review and appraisal process of team leaders

  • Constantly drive your direct reports to achieve their personal and team KPI’s. Monitor and provide feedback on a daily and weekly basis.

  • Complete monthly individual reviews with direct reports and consultants covering their KPI’s , hit misses and defining resulting action items and/or personal development plan.

  • Provide performance counseling where necessary, both reactively to improve performance and proactively to foster professional development.

  • Monitor and report on all issues pertaining to the operation, escalating and closing off all risks


Recruitment

  • Monitor team activity and workload in order to identify recruitment needs and seek approval.

  • Hiring of TS team leaders and provide guidance on recruitment to direct reports.

  • Participate in recruitment of new team members once approved and conduct interviews in a timely manner and in accordance with CWT standards. Final recruitment subject to approval with HR Manager and TS Director


Rostering

  • Ensure the appropriate levels of suitably trained staff to meet service level.

  • Coordinate assignment and reassignment of Team Leader

  • Oversee team rosters allowing a minimum of three week visibility to ensure that the teams are adequately staffed at all times

  • Coordinate leave applications post approval of of the team leaders and allowing for unplanned leave (e.g. urgent leave, medical leave)


Process Optimization

  • You will be required to assist in the development of Operational Policies and Procedures

  • Improve on where possible all Operations Practices whilst challenging the ‘status quo’ of the present approach


Manage Client Service Level and Delight Customers

  • Provide the highest levels of service delivery to clients and stakeholders.

  • Manage daily service levels across all communications channels:

    • Telephone and email service factor monitored and met

    • Transaction processing time i.e. turnaround time

    • OBT adoption and awareness



  • Ensure, in coordination with program management, that all team members are aware of client(s) travel policy and service level requirements and participate in client(s) meetings when required.

  • Monitor team member’s activity to ensure that travelers and travel arrangers travel requirements are in accordance with their travel policy are met in accordance with Service Level Agreement (SLA). This covers all aspects of travel including air, accommodation, car hire, insurance, visa, etc

  • Monitor team members activity to ensure that CWT standards of service are met at all times when interacting with travelers / travel arrangers through the means of telephone, email, fax and any other communication means accepted by CWT.

  • Ensure that service alerts and issues are logged, investigated and escalated in accordance with CWT standards.

  • Build and maintain strong relations ships with client’s contacts at the relevant level.

  • Become the point of contact for all operational aspects.

  • Review client survey results and in conjunction with Account Management implement appropriate best work practice initiatives.


Compliance and data quality

  • Ensure internal and external communications and vendor updates are distributed in a timely manner (i.e. airfares / hotels/ cars)

  • Ensure that travelers and transactions services are processed in a timely manner and in full compliance with CWT standards including but not limited to use of GDS scripts, queues, ID data requirements, etc

  • Ensure no leakage including but not limited to ensuring all transactions are charged and that ADM’s are investigated and processed in a timely manner


Create a “Can Do” Customer First Culture and manage Culture Change

Provide & maintain a safe working environment, equipment and systems of work

Job Requirements


  • Diploma or degree in any discipline or equivalent

  • IATA-UFTAA Diploma an added advantage

  • Minimum 3 -5 years of relevant experience or Operations experience or experienced in managing a contact centre operations team

  • Excellent organizational and analytical ability for process mapping, management of CMS and rostering and thinking out-of-the-box for new and better ways of doing business

  • Strong verbal and written communication skills

  • Demonstrate pro-active and “can do” solution driven approach

  • Display initiative and ownership

  • Be a positive role model for all staff and lead by example

  • Capable of making sound judgments

  • Rigorous, well organized, self-motivated

About the recruiter

Carlson Wagonlit Travel Singapore

CWT delivers efficient and innovative solutions for business travel and meetings and events management, by leveraging our global reach with the best people and superior service. The company also ...

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